Collection and use of personal data
BocaVox, LLC provides Maestro SIS as a software solution for learning institutions, and as a default to its members, students and parents/guardians. Throughout Maestro SIS we collect various types of personal information when a user registers at the chosen learning institution once they create and log in to their account. For BocaVox, the information collected is used solely to provide access to the learning institution that selected Maestro SIS as their administrative system for admissions, and thereafter to manage personal academic data and communications once a student / parent or guardian becomes accepted. Nothing herein is sold to any other organization for any commercial purposes, and is only shared with third parties if you or a parent has given consent.
The personal information we collect may vary according the learning institution and the school district involved, and is not limited to: user name, user id, first and last name, role, organization affiliation, email address, phone number, birth date, personal records and billing information (which may include credit card and /or bank information) site tracking data (IP address and browser type, Operating system, java script version, cookies, activity, event) and in general the actions users take when they visit Maestro, class information (assignments, files, notes, discussions, mail messages, links, reminders, and all other documents that you submit to Maestro SIS), and potentially any information submitted when creating an account in Maestro SIS.
BocaVox uses personal data that it collects for the below business purposes:
- To maintain & support Maestro SIS and contractual obligations with it’s partner schools
- To verify user identity
- Storage and processing of data in computer databases located in the USA
In accordance to the Privacy Shield principles, BocaVox offers its users the choice to apply to their learning institution through the Maestro SIS site, or to contact their learning institution directly for other means of applying for admission.
In the event of Personal Data covered by this policy will be used for a new purpose, that is materially different from that for which is was intended, BocaVox will take the actions necessary to inform its customer and the users of Maestro SIS of the new purpose and provide the choice to whether to have their Personal Data use or disclosed.
III. DISCLOSURES / ONWARD TRANSFERS OF PERSONAL DATA
While we promise to never share or sell your data to other organizations, there are a few instances where we may have to provide it to other entities. The only situations where we will share your personal information are under the following, circumstances:
- When you wish to make an online payment through a third party such as e-commerce application, or enroll in a course offered via a Learning Management System (LMS) and/or other integrated applications in order to perform BocaVox’s contractual obligations with your learning institution.
- We will only transfer the data only if the third party has made contractual assurances that it will (i) process the Personal Data for limited and specified purposes consistent with any consent provided by the Data Subjects, (ii) provide at least the same level of protection as is required by the Privacy Shield Principles and notify us if it makes a determination that it cannot do so; and (iii) cease processing of the Personal Data or take other reasonable and appropriate steps to remediate if it makes such a determination.
- When necessary to share your information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, or as otherwise required by law.
BocaVox complies with the Privacy Shield Principles for all onward transfers of personal data received pursuant to the EU-U.S. Privacy Shield on behalf of our customers, including the potential liability provisions for onward transfer.
BocaVox, LLC maintains reasonable and appropriate measures to protect personal data from loss, misuse, unauthorized access, disclosure, alteration and destruction in accordance to the Privacy shield Principles.
V. DATA INTEGRITY AND PURPOSE LIMITATION
BocaVox, LLC limits the collection of Personal Data covered by this Privacy Shield Policy to information that is relevant for the purpose of complying with it contractual obligations with your learning institution, and does not process such Personal Data in a way that is not compatible with the express purposes for which it has been collected. BocaVox, LLC complies with the requirement under the Privacy Shield Policy of retaining the Personal data in an identifiable form as long as it serves it purposes and complies with the Privacy Shield Principles.
You have the right to access and modify or update to your personal information all the time. Changes to this information will be dependent on the requirements of the Learning Institution you are associated with, therefore, contact your learning institution regarding to modifications to your personal information after the account creation.
VII. RECOURSE, ENFORCEMENT, AND LIABILITY
BocaVox’s participation in the EU-U.S. Privacy Shield Framework is subject to investigation and enforcement by the Federal Trade Commission. In compliance with the Privacy Shield Principles, BocaVox commits to resolve complaints about your privacy and our data collection or use of your personal information. EU and UK Individuals with inquiries or complaints regarding our Privacy Shield policy should first contact BocaVox at:
BocaVox – Privacy Shield
2900 Glades Circle, Suite 500
Weston, FL 33327
BocaVox has further committed to refer unresolved Privacy Shield complaints to JAMS, an independent alternative dispute resolution provider based in the United States. To contact JAMS or learn more about the company’s dispute resolution services including instructions for submitting a complain visit https://www.jamsadr.com/eu-us-privacy-shield. The services of JAMS are provided at no cost to you.
For residual complains not fully or partial resolved by other means, you may able to invoke a binding arbitration as detailed on the Privacy shield Annex I principles
VIII. CHANGES TO THIS POLICY
This Policy may be amended consistent with the requirements of the EU-US Privacy Shield frameworks and applicable data protection and privacy laws and principles. We will notify employees of available changes to this policy as it is updated. BocaVox will informs its customers and data subjects of the changes in this Policy when the changes made affect the data collection and we will allow them to choose to accept/reject the changes.